Receptionist – Female

Receptionists perform a variety of administrative and clerical tasks that can be summarized as follows:

• Receive and welcome visitors or customers and direct them to the appropriate person or office.
• Ensure that the reception area is tidy and stocked with all necessary office supplies such as pens, brochures, and office papers.
• Answer and transfer incoming phone calls.
• Receive and sort daily mail.
• Providing administrative support and coordination of work activities.
• Receiving and responding to emails.
• Send and receive faxes and save work files.
• Interact with customers and build relationships with them.
• Organize appointments, schedule meetings, and update calendars.
• Setting up meeting rooms, making travel plans, and making presentations.
• Keep copies of documents and records.
• Ensure that visitors are registered upon arrival at the reception area and their data is saved on the computer.
• Answer any inquiries or questions that customers or visitors may have.
• Maintain office filing system.
• Meeting customers' needs during their visit to the workplace.

To be successful in a receptionist job, you must have certain skills and qualifications that enable you to perform the job duties to the best of your ability, which are as follows:

• Bachelor's degree in business administration or any other related field.
• should have a nice personality and be friendly.
• Must have sufficient experience in providing excellent customer service.
• Ability to handle emergencies effectively.
• Flexibility at work
• Computer skills and dealing with Microsoft Office programs.
• Proficiency in using office equipment such as printers and fax machines.
• He must have a decent appearance.
• High verbal and written communication skills.
• Must have excellent organizational skills, time management skills and ability to prioritize work when multitasking.
• Possess strong analytical skills and problem-solving ability.
• Organizational skills and streamlining office processes.
• Carry out all administrative tasks assigned to him in accordance with the highest quality standards.
• It is preferable that he has previous experience in the field of reception work or any related field.
• Speak English fluently.
• To be tactful and a good listener.
• Be confident and pay attention to body language